Advanced Gmail tips

Managing email flow became part of workers (students, managers, even freshers) daily job. But, the email is not free - it is a hard task to read and respond to an email. see https://hbr.org/2013/04/email-is-not-free#.
In the above article, Tom Cochran identified that it cost 95 cents (of labor costs) per email. So, if you have worked on 100 emails per week, then it is $95.
Tip: Shallow email reading affects our attention residue and decrease task efficiency.
Email how-to
1 Sending email 📤
Always schedule send an email at least one hour. Of course, it depends on what work you do. I am a bridge designer, so one hour works for me.
Table - Email schedule template
Scenario
Hours
For sure emails and urgent
1 hrs.
For sure emails and not urgent
12 hrs.
Not sure emails and not urgent
24 hrs.
Not sure emails and urgent
Is it necessary?
2 Creating a filter 
Let us say you want all your bank statements to go into the archive, then filter will do.
Method 1: Do it from the search bar
Method 2: Do it right on the email
3 Labels 🔖
Table - example labels for emails
Name
Description
work
Job related
friends
Discussion with friends
transactions
bill receipts
bank transactions, trading etc.
4 Snooze ⏰
To get predictive responses use scheduling with snooze. It will activate the email after certain time. Email anxiety is real!
​
Snooze the email by the following time. If you feel anxious by various emails snoozing will help.
Table - snooze schedule
Type
Time
Personal
12 hrs.
Project email
12 hrs.
Support emails
2 business days
House keeping 🧹
Cycle time
Every three months, decide the mails that are essential and archive them. Discard the remaining. Four times a year.
Would like something to be added, write to: [email protected]

SEASON 1 - Previous

Edu loan EMI calculation

Next - SEASON 1

24 hours before an exam

Last modified 1yr ago

Copy link

Edit on GitHub

On this page

Email how-to

1 Sending email 📤

2 Creating a filter

3 Labels 🔖

4 Snooze ⏰

House keeping 🧹