Advanced Gmail tips

Managing email flow became part of workers (students, managers, even freshers) daily job. But, the email is not free - it is a hard task to read and respond to an email. see https://hbr.org/2013/04/email-is-not-free#.

In the above article, Tom Cochran identified that it cost 95 cents (of labor costs) per email. So, if you have worked on 100 emails per week, then it is $95.

Email how-to

1 Sending email 📤

Always schedule send an email at least one hour. Of course, it depends on what work you do. I am a bridge designer, so one hour works for me.

Table - Email schedule template

2 Creating a filter

Let us say you want all your bank statements to go into the archive, then filter will do.

Method 1: Do it from the search bar

Method 2: Do it right on the email

3 Labels 🔖

Table - example labels for emails

4 Snooze ⏰

To get predictive responses use scheduling with snooze. It will activate the email after certain time. Email anxiety is real!

Snooze the email by the following time. If you feel anxious by various emails snoozing will help.

Table - snooze schedule

House keeping 🧹

Cycle time

Every three months, decide the mails that are essential and archive them. Discard the remaining. Four times a year.